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NLA - Contracts and General Administrator -1625 Independent People

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Job Summary

Employment Term:
Non South Gloucestershire Council post
Working Pattern:
Part Time
Advert Start Date:
Advert End Date:
Closed for applications on 13/02/2019 23:59
£20,541 - £22,401 per annum
Hours per week:
22.5 / 15
Job Category:
Non-Local Authority Job
Vacancy ID:
Employment Location:
Post Number:

Job details 

Closing date:
13 Feb

Supporting documents


Please note

This job is closed for applications.

Further information

Contracts and General Administrator – two part time posts (maternity cover and permanent)

We are offering two opportunities for people looking for their next challenging role, who are experienced administrators. Both roles enable you to support a highly functioning team, contributing to making a real difference for homeless young people.

1625 Independent People (1625ip) is a leading youth homeless charity based in the South West, working with over 2,500 young people. We have strong local partnerships and adhere to the best practice in the sector, thereby building trusting relationships between young people and 1625ip staff is at the core of our work.

What we are looking for:
• You have good project administration skills and you work well within a busy environment.
• You are able to hold a pivotal role, alongside the team manager supporting the effective delivery of, and monitoring across contracts.
• You are highly organised and have good attention to detail
• You have excellent interpersonal skills, including tact, discretion and experience of liaising with representatives from external organisations.

What you will be doing:
• Gathering data and preparing statistical information for monitoring and reporting.
• Collating HR information to keep annual leave, sickness and training information systems up to date.
• Preparing invoices and managing petty cash.
• Recording referrals into the service and providing information and advice to young people dropping into the office.

You will be in the South Glos team and your line manager will be the South Glos Services Manager.

What we are offering:
• 30 days’ holiday (pro rata as roles are part time)
• Really supportive team members and the opportunity to learn and develop through regular Reflective Practice sessions.
• Employer pension contribution of 4%.
• A relaxed dress-code.
• Regular Team and Cross Departmental Development Days.

Contract details permanent post:
• Hours per week: 22.5 (Wed – Friday)
• Contract type: permanent
• Pay: £20,541 - £22,401 per annum (0.6 FTE pro rata)
• The location: You will be based in our Patchway office in South Gloucestershire

Contract details maternity cover post:
• Hours per week: 15 (Monday - Tuesday)
• Contract type: maternity cover
• Pay: £20,541 - £22,401 per annum (0.4 FTE pro rata)
• The location: You will be based in our Patchway office in South Gloucestershire

Application information:
• To access the Job Pack and to Apply, please visit https://1625independentpeople.peoplehr.net/Pages/JobBoard/Opening.aspx?v=8e2ac7ca-4423-4c46-8634-1faad33bdda6.
• For more information about our organisation, please visit https://www.1625ip.co.uk/.
• To have an informal chat about the role, please contact Karen Clark: karen.clark@1625ip.co.uk
• If you have any queries, please email jobs@1625ip.co.uk

Important dates:
• Application deadline closes: 23:59 on Wednesday 13 February 2019.
• If you have not heard from us by 16 February 2019 please assume that your application has been unsuccessful on this occasion.
• Interviews are on Thursday 21 February 2019.

Covering Letter Guidance
Please note that the online application form cannot be saved until it is fully complete. We recommend that you prepare your Covering Letter before you start the online application.

Your Covering Letter will form the most important basis on which your skills, experience and personal attributes will be tested against the job criteria. Without it, your application cannot progress to the shortlisting stage.

You should refer to the Person Specification document within the Job Pack and cover only the elements that are tested at this stage of the recruitment process. Elements that only have the word ‘interview’ next to them will be tested at the next stage of the process and do not need to be covered in your letter.


Equal opportunities for everyone:
We safeguard and promote the safety and welfare of children, young people and vulnerable adults. Any job offer will depend on a satisfactory DBS (Disclosure and Barring Service) Barred List Disclosure Check.

We believe those with a criminal record should have an equal chance to become employees or volunteers. We also pride ourselves on being an equal opportunities employer for everyone regardless of age, disability, gender identity, race, religion and beliefs, sex and sexual orientation. We are particularly keen to increase applications from Black and Minority Ethnic groups as they are currently under-represented.

Please see our Policies section on the website, for further information. If you need an adjustment made to any part of the recruitment process, please let us know as soon as possible.

NOTE: This is not a Local Authority post and applicants will need to satisfy themselves with regard to condition of service.

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