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Child Protection Minute Taker

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Job Summary

Employment Term:
Part time, Limited Term
Working Pattern:
Part Time
Advert Start Date:
30/08/2019
Advert End Date:
27/09/2019 23:59
Salary:
£19,554.00 - £21,166.00 (pro rata)
Job Category:
Admin/Clerical/Secretarial
Vacancy ID:
105618
Employment Location:
Badminton Road, Yate
Post Number:
CYP7628/934/FC

Job details 

Closing date:
27 Sep


Further information

A temporary opportunity has arisen for an experienced shorthand/note taker to provide confidential note taking, administrative and word processing/typing support to our Quality Assurance and Reviewing Unit staff in their undertaking of Child Protection and Looked After Children duties. This will involve dealing with some highly sensitive information. You will also provide administrative support in the operation and maintenance of the records of children with a Child Protection Plan..

Main duties:

To participate in the taking of notes at confidential Child Protection Conferences under the direction of Quality Assurance & Reviewing Manager and Quality Assurance Managers.

To participate in the arrangements for Child Protection Conferences including: scheduling; booking meeting rooms; typing and telephoning invitations to participants as directed by the Quality Assurance and Reviewing Manager and the Quality Assurance Managers, or in accordance with locally agreed pro-forma.

To take notes of and type Child Protection Conference notes and reports in both draft and finalised form for scrutiny, and to despatch once approved. It will be a requirement to methodically record the despatch of case conference notes.

To participate in the arrangements for the statutory reviews of Looked After Children and the distribution of records of the reviews

To provide notetaking and production of notes for other meetings as directed by the Quality Assurance and Reviewing Manager.

To carry out photocopying and disposal of confidential material as required by Team Members and to carry out duties concerning the filing of documents and the retrieval of filed information as required by the Quality Assurance and Reviewing Manager, the Quality Assurance Managers and other Senior Staff.

To provide, as required, support in the operation and maintenance of the List of Children subject to a Child Protection Plan, including the addition, retrieval, checking, and interpretation of data.

To carry out other clerical/typing/note-taking duties as required by the Quality Assurance and Reviewing Manager.

Selection Criteria:

To enable us to shortlist in a fair and unbiased way it is absolutely vital that you provide us with sufficient information to demonstrate how you meet or exceed the criteria outlined in the vacancy description. Please include this information in the knowledge, skills and experience section of the application form.

Essential Criteria:

Excellent minute taking skills, interpersonal skills and telephone manner

Administrative/secretarial experience

Ability to handle sensitive/highly confidential information

Advanced word processing skills

Familiarisation with databases, spreadsheets and presentation packages

You must be able to demonstrate that you are able to work as part of a Team

Use your own initiative in undertaking general work


Desirable Criteria:

Knowledge and understanding of Child Protection

Finance experience i.e. handling of petty cash

Audio typing skills

Special Notes or Conditions:

If you use your vehicle on authorised Council business you will receive a mileage payment based on the Inland Revenue Authorised Mileage Allowance Payment Scheme (AMAPS).



Additional Information:


For an informal discussion once you have read the Job Summary, please contact, Mick Kew. Quality Reviewing Officer (01454863210)

Based at: Badminton Rd

Salary: £19,554.00 - £21,166.00 (pro rata)

Closing date: 27th September 2019

Employment Term: Part time, LTC

Method of Application

Our preferred method of application is online at www.southglos.gov.uk/jobs If you do not have internet access call us on 01454 864437 for an application pack.


Safer Recruitment

South Gloucestershire is committed to safeguarding and promoting the safety and welfare of children, young people and vulnerable adults.

Our Values


As an employee of South Gloucestershire Council you will be expected to have a ‘can-do’ attitude and adapt to the fast pace of change. You will strive to work well with others to reach a common goal and embrace a partnership and inclusive approach to delivering efficient and effective services. You will use your initiative to deliver and take responsibility for your performance to help the team, department and council to achieve its goals and make the best use of available knowledge, expertise and capacity in order to continuously improve the quality of services.

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