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Deputy Registrar and Celebrant/Registrar

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Job Summary

Employment Term:
Part Time, Permanent
Working Pattern:
Part Time
Advert Start Date:
Advert End Date:
Closed for applications on 25/02/2020 23:59
£19,554 - £24,799 (pro rata to hours worked)
Hours per week:
See advert text
Job Category:
Legal/Land Searches & Charges/Registrars of Births, Deaths & Marriages
Vacancy ID:
Employment Location:
Kingswood Civic Centre, High Street, Kingswood, Bristol, BS15 9TR
Post Number:

Job details 

Closing date:
25 Feb

Please note

This job is closed for applications.

Further information

This is a combined role, ideal for someone who wishes to use their customer service experience and office skills to provide a professional service in a busy and rewarding environment.

As Deputy Registrar you will register births, marriages and deaths and deal with general office duties. You will be providing cover for registration staff, primarily to cover periods of annual and sick leave or other absences for meetings, training etc, for which you will need to be flexible and available at short notice as it is not always possible to predict when you will need to work, however some duties will be part of a pre-arranged rota.

As a Celebrant/Registrar you will register and conduct marriages and civil partnerships any of the venues within South Gloucestershire licensed for ceremonies, as well as celebratory Naming, Commitment and Renewal of Vows Ceremonies at any venue agreed by the Registration Service.

The Registration Service provides a service to the public and is committed to customer care. Registrars deal with people at key stages in their lives, so must have excellent interpersonal skills, be tactful, articulate and be able to work under pressure with meticulous accuracy and attention to detail.

As many records are held or created electronically good IT skills are essential.

Main Duties: Deputy Registrar

To deputise for the Registrars of Births, Deaths and Marriages as required in order to carry out the functions of a registrar in accordance with the Registration Acts and the Registrar General’s regulations (statutory and non-statutory guidelines).

These duties to include:

Interviewing members of the public at the Register Office in order to register births and deaths.

Registering marriages at the Register Office, approved premises, churches, hospitals, prisons and private homes.

Daily accounting for fees received and regular payments into the Council's bank account.

The care and control of registers, computer records, certificate and security stock.

Dealing with enquiries and applications for certificates relating to current register entries.

General Office Duties to include:

The making of appointments and ceremony bookings.

Telephone, written and personal contact with customers, other registration staff, and a wide variety of stakeholders to the Registration Service.

Work in relation to marriage and other ceremonies, the production of letters on behalf of the Superintendent Registrar and the completion of other documents as required.

Searching of birth, death and marriage records and production of copy certificates.

Availability to cover occasional evening work in relation to citizenship ceremonies.

To carry out such other duties as are required and as are associated with the grade of the post.

Main Duties: Celebrant/Registrar

To register and conduct marriage ceremonies at approved premises and registered buildings (churches) in accordance with statutory and non-statutory guidelines.

To conduct non statutory ceremonies as required, including naming ceremonies, renewal of marriage vows and commitment ceremonies.

To be responsible for the appropriate handling of marriage registers and certificates during use.

Selection Criteria

To enable us to shortlist in a fair and unbiased way it is absolutely vital that you provide us with sufficient information to demonstrate how you meet or exceed the criteria outlined in the vacancy description. Please include this information in the knowledge, skills and experience section of the application form.


4 GCSE passes at Grade C or above, including English Language and Maths, and a relevant vocational qualification or experience and skills equivalent to NVQ Level 3 (Administration).

Considerable experience of face-to-face dealings with the public in a wide variety of circumstances; you must have excellent customer care skills and the ability to deal sympathetically and courteously with members of the public.

Wide ranging clerical work experience; proven ability to account for fees on a daily basis, and to prepare simple reconciliations.

IT skills: experience of using standard MS Office programmes, online appointment booking systems, the internet and web based programmes, coupled with a willingness to learn to use other computer based systems as required.

Meticulous care for detail and accuracy together with clear, legible and neat handwriting.

Proven ability to understand and apply Regulations and instructions.

Proven ability to communicate at ease with customers and provide advice in accurate spoken English.

Experience of public speaking to large groups.

You will need to be flexible in the times and days you are called upon to work to fulfil the needs of the rota. You will also need to be prepared to step in at the last minute to provide emergency cover if required.

Ability to develop good working relationships with colleagues and the ability to deal confidently with a variety of stakeholders to the Registration Service.

Must be able to demonstrate that you are adaptable and able to respond to changes in working practices; a team player who is able to work under pressure and be self-reliant with the ability to organise their own work and time as necessary.

Exemplify the Council’s values and behaviours.


Experience of dealing with confidential information.

Knowledge of the Registration Acts and Regulations and the Registration Handbook.

Experience in the Registration Service and of the Registration software (RON).

Additional Information

Deputy Registrar post: Part time – 300 hours per year, to provide cover Monday to Friday on an “as and when” basis. For this post you would be deemed to be based at South Gloucestershire Register Office, Kingswood Civic Centre but also required to work at any Council office in the South Gloucestershire registration district.

Celebrant/Registrar Post: Up to 80 ceremonies per year, ceremonies allocated on a rota in advance. You must be available Monday to Sunday including Bank Holidays, however most ceremonies are booked Thursday to Sunday. As most ceremonies are booked for the months April through to the end of October you would expect to be working at least 3 out of 4 weekends during this period, reducing to fewer weekends during the months November to March.

Special Working Conditions

The post is considered to be a Customer Facing Role in line with the definition of the Code of Practice on the English language requirement for public sector workers.

You must be prepared to attend all types of civil ceremonies provided by the Registration Services and to deal with all matters ancillary to them. You must also be prepared to attend religious ceremonies of any faith.

All matters must be dealt with in a confidential manner.

You must be prepared to dress to a standard deemed appropriate by the Superintendent Registrar and Proper Officer for Registration.

You will be required to travel widely within South Gloucestershire, so you must have a current driving licence and provide a car.

The nature of the duties of this post will require you to travel on Council business on a regular basis, for which you will receive a mileage rate based on the Inland Revenues Authorised Mileage Allowance Payment Scheme (AMAPS). You are also required to arrange business use for your car insurance.

Salary: Deputy Registrar: £10.14 – £10.97 per hour

Hours: 300 per annum
Hours: up to 80 ceremonies per year

Salary: Celebrant/Registrar unit payment for each ceremony starting at 1 hour up to 4 hours per ceremony, dependent upon the venue and date of the ceremony. Hourly rate from £10.97 to £12.85

For an informal discussion, once you have read the job summary, please contact Chris Benstock, Superintendent Registrar on 01454 863604.

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