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Administration Assistant - Vinney Green Secure Unit

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Job Summary

Employment Term:
Full time, Permanent
Working Pattern:
Full time
Advert Start Date:
Advert End Date:
Closed for applications on 24/02/2019 23:59
£17,681 to £18,672
Plus secure unit allowance of £2,284 per annum.
Hours per week:
Job Category:
Vacancy ID:
Employment Location:
Vinney Green Secure Unit, Emersons Green Lane, Emersons Green, Bristol, BS16 7AA
Post Number:

Job details 

Closing date:
24 Feb

Please note

This job is closed for applications.

Further information

Vinney Green Secure Unit opened in February 1995, and accommodates 24 young people of both sexes, aged between 10 and 18. The Unit has been designed to a very high standard and is structured to provide physical containment in an environment which is comfortable and attractive. Vinney Green Secure Unit offers young people a safe and caring environment, where they experience quality care, education, recreational facilities, vocational and life skills training.

A strong customer focus, a commitment to accurate word processing, the ability to work under pressure and the desire to foster a strong team ethos are key to the success of this post. You will be providing comprehensive clerical support to the Secure Unit which will include the Senior Leadership Team, Unit Managers and the Education Team.

Main duties:

To word process or type letters, memoranda, invoices and occasional reports

To minute young people’s planning meetings.

To answer the telephone and take messages as necessary.

To undertake filing and photocopying of documents as instructed.

To sort and distribute the Units daily incoming mail when required.

To undertake specified clerical tasks required by the Senior Leadership Team, Unit Managers, Resource Manager and Administration Officer.

To cover reception duties at Secure Unit and Vinney Green Secure Service Buildings.

To collect information and maintain databases as required.

Assist in the maintenance of financial records.

Selection Criteria:
To enable us to shortlist in a fair and unbiased way it is absolutely vital that you provide us with sufficient information to demonstrate how you meet or exceed the criteria outlined in the vacancy description. Please include this information in the knowledge, skills and experience section of the application form.

Essential Criteria:
1. You may have an NVQ2 or equivalent or will have a similar level of relevant experience

2. You will have relevant training and practical experience of administrative processes and procedures.

3. You will demonstrate a knowledge of relevant processes and procedures and some understanding of the wider context in which they are undertaken.

4. You will have good IT skills including knowledge of standard software packages and ability to be trained on bespoke software and databases.

5. You will have the initiative and judgement to identify problems and raise them with senior colleagues as appropriate.

6. You will have good verbal and written communication skills and a focus on customer needs.

7. You will have some appropriate skills to assist in the maintenance of financial records.

8. Able to demonstrate the Council’s values and behaviours.

Desirable Criteria:

1. Experience of administration within a similar environment

Special Notes or Conditions:

The Council is committed to safeguarding and promoting the safety and welfare of children, young people and vulnerable adults.

Please note that it is a requirement of employment that an enhanced Disclosure and Barring Service (DBS) check is obtained for this post. This means that you must declare any criminal convictions, cautions, reprimands or final warnings unless these are ‘protected’ as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) order 1975 (as amended in 2013).

If you use your vehicle on authorised Council business, you will receive a mileage payment based on the Inland Revenue Authorised Mileage Allowance Payment Scheme (AMAPS). The allowance is provided on the condition that your own insurance covers you for business use and indemnifies the Council against claim (including those concerning passengers) arising out of the use of the vehicle on official business. You will also be eligible for a car loan if you meet the criteria within the Council’s Car Loan Scheme.

A Secure Unit is a closed facility and movement is governed by the controlled unlocking of electronic doors

The environment can become tense and anxiety provoking given that young people are detained

Young people can present physically threatening behaviour

Surveillance cameras are in use in most areas of the building

Once on duty, there will be no opportunity to leave the building

VGSU is a no smoking environment, and there is no provision to facilitate smoking

Staff will be expected to adopt an appropriate and safe standard of dress (including jewellery)

Staff’s personal belongings are required to be left in a provided locker on entry into the building

There is a requirement for staff to make a monthly contribution towards the beverages provided by the unit, which is deducted at source

It is essential that you are fit to carry out Physical Intervention techniques for which full training will be given

This post is also subject to a medical clearance, which is satisfactory to management

In the future there may be a requirement to undertake further physical fitness checks

This post is subject to a Disqualification from Working with Children declaration

Additional Information:

Please note as per Children’s Homes National Minimum Standards a worker aged 23 or older is required for this post

For an informal discussion once you have read the Job Summary, please contact Tryphena Jenkins, Resource Manager or Brad Henson, Admin Officer on
0117 970 2286.

Based at: Vinney Green Secure Unit, Emersons Green
Hours: 37 (0800 to 1630 Monday-Thursdays and 0800-1600 Fridays)

Interviews scheduled for 5th March 2019.

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