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Assistant Commissioning Officer

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Job Summary

Employment Term:
Part time, Limited Term
Working Pattern:
Part Time
Advert Start Date:
29/11/2018
Advert End Date:
Closed for applications on 13/12/2018 23:59
Salary:
£21,074 - £23,866
Hours per week:
18.5
Job Category:
Procurement/Commissioning/Contracts
Vacancy ID:
102760
Employment Location:
Badminton Road
Post Number:
SGC0861/847/EP

Job details 

Closing date:
13 Dec


Please note

This job is closed for applications.

Further information

Summary of Post

Under the guidance of the Commissioning Manager, the post holder will assist the Commissioning Officers in making payments against invoices for community based support services commissioned from external providers.

The services will already have been established, and the role of the Assistant Commissioning Officer is to co-ordinate and administer the payment process by checking invoices against commissioned requirements, agreeing payments and updating records. The role also involves checking invoices to ensure that costs charged are correct and advising the commissioning Officer of any differences.

The post holder will ensure that all payments agreed match the service requirements for each individual service user and that the correct pricing rates have been applied.

The post holder will contribute to project planning, partnership working and the development of commissioning plans, by gathering and researching information on best practice, national policy, legislation etc. to provide to other officers in the team.

We are looking for one part time temporary H9 post for 18.5 hrs per week for a 12 period of 12 months.

South Gloucestershire Council is committed to treating everyone fairly, to challenging inequalities and to promoting equality of opportunity for all. We welcome applications from everyone and value diversity in our workforce.


Main Duties

If relevant: provide support to a group of staff ensuring that work is allocated effectively. You may be required to check the work of colleagues to ensure work is completed accurately.

Maintain and update information systems and databases to ensure that service transactions are completed accurately.

Liaise with customers, contacts, external organisations and colleagues to resolve any queries and ensure they receive appropriate guidance about policies, procedures and processes whilst ensuring effective working relationships are maintained.

Ownership is taken for responding to queries, complaints and requests from initial contact with the customer. Issues that are not possible to resolve are promptly relayed to more senior members of your team and the customer is informed accordingly.

Provide a wide and varied range of administrative tasks to assigned projects ensuring written reports are compiled, support is provided and records are accurate which will help to inform decision making.

Accurately and efficiently record, monitor and maintain all transactions and budgets/financial information/resources.

Selection Criteria

To enable us to shortlist in a fair and unbiased way it is absolutely vital that you provide us with sufficient information to demonstrate how you meet or exceed the criteria outlined in the vacancy description. Please include this information in the knowledge, skills and experience section of the application form.

Essential

You will hold NVQ level 3 (or equivalent) or relevant experience to an equivalent level

You will have good attention to detail, the ability to work on own initiative and to prioritise between conflicting demands

Competent in use of MS Word, Excel and Access

Good liaison and problem solving skills

Exemplify the Council’s values and behaviours.


Desirable

Experience of checking and payment of invoices

Experience of producing written reports

Ability to meet deadlines which may occasionally be tight and able to prioritise work to achieve this

Experience of using computerised systems used in health and/or social care – e.g. Swift, Capita 1, Rio, etc.


Additional Information

For further information after reading the job summary, please contact Janice Llewellyn on 01454 868208 or email Janice.llewellyn@southglos.gov.uk.

Safer Recruitment

South Gloucestershire is committed to safeguarding and promoting the safety and welfare of children, young people and vulnerable adults.

Our Values

As an employee of South Gloucestershire Council you will be expected to have a ‘can-do’ attitude and adapt to the fast pace of change. You will strive to work well with others to reach a common goal and embrace a partnership and inclusive approach to delivering efficient and effective services. You will use your initiative to deliver and take responsibility for your performance to help the team, department and council to achieve its goals and make the best use of available knowledge, expertise and capacity in order to continuously improve the quality of services.

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