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DBS Admin Assistant - Broad Lane Council Offices, Yate (Limited term)

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Job Summary

Employment Term:
Part time, Limited Term
Working Pattern:
Part Time
Advert Start Date:
Advert End Date:
Closed for applications on 16/06/2019 23:59
£19,554 - £21,166 per annum, pro rata to hours worked
Hours per week:
14.8 hours per week - 2 days per week (Tuesday and Thursday 8:55am to 4:45pm)
Job Category:
HR/Recruitment/Training & Development
Vacancy ID:
Employment Location:
Broad Lane Council Office, Broad Lane, Yate, South Gloucestershire BS37 7PN
Post Number:

Job details 

Closing date:
16 Jun

Please note

This job is closed for applications.

Further information

DBS Admin Assistant – Broad Lane Council Offices, Yate (Limited term)

Summary of Post

We are urgently seeking a flexible and enthusiastic DBS Admin Assistant who enjoys a challenge, has a positive attitude to change and has a demonstrated ability to deliver excellent customer service. This opportunity will mainly involve meeting customers, processing and checking their DBS applications, checking identification and right to work documentation, and providing a professional, approachable point of contact for all customer enquiries. You may be asked to support with other administrative duties, as required.

Our Schools HR team, based within Integra (the trading arm of South Gloucestershire Council) is focused on providing an efficient Human Resources administrative service to 100 plus locally managed schools and external Academies employing approximately 6,000 staff. We are committed to the continuous improvement of our processes and systems to provide the most effective service possible. We provide a comprehensive DBS service to a variety of organisations and this post would be key in delivering that service. This is a challenging role which requires flexibility, good team work and enthusiasm.

South Gloucestershire Council is committed to treating everyone fairly, to challenging inequalities and to promoting equality of opportunity for all. We welcome applications from everyone and value diversity in our workforce.

Main Duties
• Advising on requirements for processing DBS applications in accordance with the procedures of the Disclosure and Barring Service.
• To be responsible for the processing and checking of DBS application information on the DBS online system.
• Verifying applications with applicants’ identity documents in accordance with the established quality control measures, checking for fraudulent documents and in line with legislative requirements.
• Checking applicants Right to work in the UK.
• Advising DBS applicants on the legal, policy or procedural requirements relating to their application and right to work in the UK.
• Acting as a Counter Signatory within the Integra DBS team. (All applicants for Counter signatory status are checked by the DBS to the level of an Enhanced DBS check. Counter signatories will have access to sensitive personal information. It will be their responsibility both to ensure its security and to ascertain if the application can proceed).
• Maintaining appropriate document management systems and databases to meet management information requirements.
• Dealing with enquiries via telephone, writing or in person.
• To build good working relationships with client organisations e.g. taxi licensing.

Selection Criteria

To enable us to shortlist in a fair and unbiased way it is absolutely vital that you provide us with sufficient information to demonstrate how you meet or exceed the criteria outlined in the vacancy description. Please include this information in the knowledge, skills and experience section of the application form.

• You will have an NVQ 2 or 3 GCSE’s grades C or above or equivalent qualification or equivalent relevant experience.
• Ability to interpret, understand and work within statutory guidelines, legislation and Integra DBS policy
• Experience in the use of Microsoft office (including, word and excel), back office systems, and document management systems, web based and internet systems.
• Ability to communicate courteously and confidently via telephone, in writing or in person
• Possess a high standard of interpersonal skills including the ability to deal effectively with a range of potentially stressful and challenging situations.
• Ability to work with speed and accuracy and to strict deadlines
• Ability to meet targets and take responsibility for personal workload
• The ability to work flexibly within a team situation and evidence of using personal initiative with limited direct supervision

• Demonstrate a commitment to excellent customer care with high standards for service delivery
• Previous experience with DBS Service and/or acting as DBS Counter Signatory

Additional Information

For an informal discussion once you have read the Job Summary, please contact Gale Goodridge, HR Admin Team Leader on 01454 863217.

This post is limited term until 31 March 2020.

Salary: £19,554 - £21,166 per annum, pro rata to hours worked.

Hours: 14.8 hours per week - 2 days per week (Tuesday and Thursday 8:55am to 4:45pm)

Based at: South Gloucestershire Council, Broad Lane Council Offices, Yate BS37 7PN.

Closing Date: Sunday 16 June 2019

Assessment Date: Tuesday 25 June 2019 (AM)

Interview Date: Friday 28 June 2019

Vacancy Ref: CYT332/873

Our Values

Our staff need to have a ‘can-do’ attitude and adapt to the fast pace of change. They must work well with others to reach a common goal and be willing to embrace a partnership and inclusive approach to delivering efficient and effective services. They must use their initiative to deliver and take responsibility for their performance to help the team, department and council to achieve its goals and must make the best use of available knowledge, expertise and capacity in order to continuously improve the quality of services. Our managers are also required to demonstrate effective leadership qualities, shape and manage team plans and motivate their staff to achieve.

Safer Recruitment

South Gloucestershire is committed to safeguarding and promoting the safety and welfare of children, young people and vulnerable adults.

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