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HR Assistant – Integra Schools HR

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Job Summary

Employment Term:
Full time, Permanent
Working Pattern:
Full time
Advert Start Date:
Advert End Date:
Closed for applications on 30/01/2020 23:59
£21,589 - £24,799 per annum
Hours per week:
37 hours per week
Job Category:
HR/Recruitment/Training & Development
Vacancy ID:
Employment Location:
Broad Lane Offices, Broad Lane, Yate, South Gloucestershire BS37 7PN
Post Number:

Job details 

Closing date:
30 Jan

Please note

This job is closed for applications.

Further information

HR Assistant – Integra Schools HR

Summary of Post

We are seeking a flexible and enthusiastic HR Assistant who enjoys a challenge, has a positive attitude to change and has a demonstrated ability to deliver excellent customer service. The role will involve processing and checking high volume appointment information using 3 separate HR/payroll systems, advising on related legal, policy or procedural needs, ensuring appointment checks are carried out, and providing a professional, approachable point of contact for all customer enquiries.

Our Schools HR team, based within Integra (the trading arm of South Gloucestershire Council) is focussed on providing an efficient Human Resources administrative service to 100 plus locally managed schools and external Academies employing approximately 6,000 staff. We are committed to the continuous improvement of our processes and systems to provide the most effective service possible. This is a challenging role which requires flexibility, good team work and enthusiasm.

South Gloucestershire Council is committed to treating everyone fairly, to challenging inequalities and to promoting equality of opportunity for all. We welcome applications from everyone and value diversity in our workforce.

Main Duties

The post holder will be required to undertake a wide range of HR support and administrative duties that will include:-

To be responsible for the processing and checking of appointment information for all staff appointed within locally managed schools and external Academies; and ensuring that the correct starter documentation is issued (e.g. contracts, appointment letters) in accordance with the established quality control measures.

Advising staff, Heads and Governors on the legal, policy or procedural requirements relating to the appointment of staff, with particular regard to contracts of employment and salary documentation.

Advising on appointment requirements in respect of qualifications, medicals and suitability (this includes carrying out disclosures in accordance with the procedures of the Disclosure and Barring Service - DBS).

Where necessary checking salary assessments for locally managed schools and academies in line with Teachers’ Pay and Conditions.

Providing all necessary information to Payroll Services in order to initiate the payment of salary in accordance with payroll deadlines.

Processing of information relating to the termination of employment through resignation or retirement, including ill health or other premature retirement schemes.

Processing applications for maternity/adoption/paternity leave etc., and advising staff, Head Teachers and Governors of appropriate entitlements and cover arrangements.

Checking and collating advertisements for weekly vacancy bulletins and ensuring they comply with legislative standards.

Maintaining appropriate document management systems and databases to meet management information requirements.

Dealing with enquiries via telephone, writing or in person.

To assist in the development and the delivery of the Administrative Workshops for school secretaries and administrative staff, in order to promote the service & good practice.

To build good working relationships with schools and to provide a service for training new school based administrative staff, through school visits.

To undertake appropriate project work relating to the maintenance & development of the Intranet site and any reviews of HR administrative procedures/systems

Selection Criteria

To enable us to shortlist in a fair and unbiased way it is absolutely vital that you provide us with sufficient information to demonstrate how you meet or exceed the criteria outlined in the vacancy description. Please include this information in the knowledge, skills and experience section of the application form.


Ability to demonstrate a good understanding and experience of Human Resources service requirements

Ability to communicate courteously and confidently via telephone, in writing or in person

Ability to demonstrate literacy and numeracy skills

Ability to work with speed and accuracy and to strict deadlines

The ability to organise and prioritise personal workloads

Competence in using and developing the use of IT, using Microsoft Office applications i.e: Microsoft outlook, Excel spreadsheets, Word, Access and other databases as an integral part of Human Resources administration
The ability to work flexibly within a team situation and evidence of using personal initiative with limited direct supervision


BTEC National or equivalent qualification. Certificate in Personnel Practice or other relevant personnel qualification

Previous Human Resources experience relating to Locally Managed Schools

Experience of using IT systems relating to Human Resources, in particular Resourcelink, Capita ONE and SIMS (Schools Information Management System)

Experience of high volume processing within a Human Resources environment

Additional Information

For an informal discussion once you have read the Job Summary, please contact Gale Goodridge, Administration Team Leader, HR for Schools on 01454 863217.

Salary: H9 £21,589 - £24,799 per annum

Hours: 37 hours per week

Normal Working Hours – Monday to Thursday 08:45am to 17:00pm; Friday 08.45am to 16:30pm

Closing Date: Thursday 30 January 2020

Assessments: Thursday 6 February 2020

Interviews: Tuesday 11 February 2020

Vacancy Ref: CY304/904

Our Values

Our staff need to have a ‘can-do’ attitude and adapt to the fast pace of change. They must work well with others to reach a common goal and be willing to embrace a partnership and inclusive approach to delivering efficient and effective services. They must use their initiative to deliver and take responsibility for their performance to help the team, department and council to achieve its goals and must make the best use of available knowledge, expertise and capacity in order to continuously improve the quality of services. Our managers are also required to demonstrate effective leadership qualities, shape and manage team plans and motivate their staff to achieve.

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