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INTERNAL ONLY - Casual Note Taker - Safer Communities

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Job Summary

Employment Term:
Working Pattern:
As and when required
Advert Start Date:
Advert End Date:
Closed for applications on 16/06/2019 23:59
£10.14 per hour
Hours per week:
Job Category:
Vacancy ID:
Employment Location:
Council Offices, Badminton Road, Yate, Bristol, BS37 5AF
Post Number:

Job details 

Closing date:
16 Jun

Please note

This job is closed for applications.

Further information

The Note taker position is a casual role (on an ad-hoc basis) to provide note taking and administration support to the Community Engagement Forums (CEF).

You will work alongside the Community Engagement Officers and be part of a pool of note takers, providing note taking expertise to the CEF meetings. The 14 CEF’s each meet three times a year, Monday to Thursday and generally in the evenings between 7pm and 9pm.

For more information please see: Community Engagement Forum information

South Gloucestershire Council is committed to treating everyone fairly, to challenging inequalities and to promoting equality of opportunity for all. We welcome applications from everyone and value diversity in our workforce.

Main Duties

You will:

• attend and take the minutes at Community Engagement Forums, ensuring outcomes and actions are accurately recorded
• prepare documents and other materials for use to a good, precise standard using agreed formats and software; providing administrative support to the Community Engagement Officers
• be self-motivated, organised and able to complete tasks within the necessary and agreed timescales
• provide customers with basic information on the CEFs, ensuring that an effective courteous customer service is given
• support the CEFs by performing tasks in a specialist area ensuring that problematic or complex issues are raised with senior staff
• collate evidence given at the CEFs for presentation in the minutes which may also be used in reports. This may include drafting sections of documents for use by others.

About the Team

The Equalities and Third Sector team brings together the Council’s support for community engagement, Priority Neighbourhoods, communities with protected characteristics, support for the voluntary, community and social enterprise sector, and the grant schemes.

The CEFs are an intrinsic part of this and aim to provide a platform for building strong and cohesive communities in which everyone, regardless of background, has a real sense of community involvement.

The CEFs aim to:

• Promote pride in the local area as a safe, thriving and pleasant place to live, work and play; aiming to reduce crime, disorder and drug and alcohol misuse and work to improve the quality of life of residents by identifying community aspirations, needs and local priorities

• Work in partnership to develop ideas put forward by the local community into projects that tackle identified local issues and meet community needs

• Empower local people to have a greater voice and influence over local decision making and service delivery by increasing the strength, capacity and engagement of the community

• The CEFs are formed by local people working with a partnership of key organisations, such as Avon and Somerset Police, Avon Fire and Rescue, voluntary and community organisations and Town and Parish Councils.

Selection Criteria

To enable us to shortlist in a fair and unbiased way it is absolutely vital that you provide us with sufficient information to demonstrate how you meet or exceed the criteria outlined in the vacancy description. Please include this information in the knowledge, skills and experience section of the application form.


• A minimum 3 GCSEs or equivalent to include Maths and English or a relevant vocational qualification equivalent to NVQ Level 2, (eg business admin), or able to demonstrate an equivalent level of knowledge

• Ability to take and type up accurate minutes of meetings

• Experience of using computer based programmes such as MS office and Outlook

• Proficient written expertise

• Ability to format documents to a high standard

• Ability to work to deadlines

• Effective interpersonal and communication skills

• Able to work effectively as part of a team and to use own initiative to work independently on general tasks

• Willing to undertake other appropriate office support functions as required by the Team lead to enable the day to day business to operate effectively and efficiently

• Clean driving licence and access to a car, and able to travel to various locations in South Gloucestershire.


Fast, accurate, fluid typing speed and/or a short hand speed of 100 words per minute.

Additional Information

For an informal discussion, after having read the job summary and to express an interest, please contact:

Rachael Williams-Lock, Equalities and Third Sector Team Lead
Tel: 01454 86 5838

Salary £19,554 - £21,166 (Hay 10 – pro-rated to hours worked)
Mileage is paid at 45p per mile

Hours Casual, based on meeting attendance between approximately
(6.30pm and 9.30pm with additional time to complete the minutes)

Safer Recruitment

South Gloucestershire is committed to safeguarding and promoting the safety and welfare of children, young people and vulnerable adults.

Our Values

As an employee of South Gloucestershire Council you will be expected to have a ‘can-do’ attitude and adapt to the fast pace of change. You will strive to work well with others to reach a common goal and embrace a partnership and inclusive approach to delivering efficient and effective services. You will use your initiative to deliver and take responsibility for your performance to help the team, department and council to achieve its goals and make the best use of available knowledge, expertise and capacity in order to continuously improve the quality of services.

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