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Mail Distribution & Print Operative SGC1171/904/NSH

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Job Summary

Employment Term:
Part time, Limited Term
Working Pattern:
Part Time
Advert Start Date:
24/01/2019
Advert End Date:
17/02/2019 23:59
Salary:
£17,681.00-£18,672.00
Hours per week:
29.6
Job Category:
Admin/Clerical/Secretarial
Vacancy ID:
103920
Employment Location:
South Gloucestershire Council, Badminton Road, Yate, Bristol, BS37 5AF
Post Number:
SGC1171/904/NSH

Job details 

Closing date:
17 Feb


Further information

Summary of Post

The post holder will be primarily based in one of three sub team areas, either Electronic Mail Processing or Corporate Support or Print & Mail. However, there may be times when they will be required to complete tasks outside of their sub team, working closely with colleagues to complete Mail Distribution & Print support activities.


Interview dates 25th & 26th February.

This is a Limited Term Contract until end of September 2019.

South Gloucestershire Council is committed to treating everyone fairly, to challenging inequalities and to promoting equality of opportunity for all. We welcome applications from everyone and value diversity in our workforce.

Main Duties

The post holder will carry out standard and routine clerical electronic processing within the corporate mail distribution and print department as allocated by the line manager. This includes sorting and opening mail, verifying original documents and logging in-coming cheques. The processes have a range of detailed guidance documents and procedure notes, with clear standards and senior officers available for queries and escalation of issues where required.

The post holder will be part of a team that delivers and collects post around the council building. This will also include carrying out physical handling of boxes, mail crates and office supplies.

The post holder will ensure they handle confidential and sensitive documents appropriately and securely in accordance with Data Protection requirements.

The post holder will provide cover in the absence of the Corporate Receptionist at Badminton Road offices. The post holder will interact with customers face to face, by telephone and electronically. They will be expected to maintain a good level of customer care and the provision of accurate information.



Selection Criteria

To enable us to shortlist in a fair and unbiased way it is absolutely vital that you provide us with sufficient information to demonstrate how you meet or exceed the criteria outlined in the vacancy description. Please include this information in the knowledge, skills and experience section of the application form.

Essential


• 4 GCSEs at Grade C or above including English & Mathematics or equivalent experience. NVQ 2 - Printing or similar level of accreditation, or equivalent experience.
• Able to use a range of guidance documents in order to follow correct processes.
• Able to use initiative to solve day to day problems which necessitates checking straight forward written information, figures etc, and the ability to know when to refer to line manager.
• Able to handle confidential information appropriately. Awareness of the Data Protection Act and how it relates to the role.
• Possess emotional resilience when handling potentially distressing documents
• Previous experience of using Microsoft Office
• Previous experience working in an office setting, plus a busy reception environment dealing with high volumes of work, queries, documents and visitors delivering a very high standard of customer care.
• The willingness and ability to acquire, develop and extend skills, and be adaptable and flexible to support the corporate facilities.
• Ability to carry out physical handling of storage boxes, mail crates and office supplies.
• Good customer care skills to deal with customers and colleagues courteously.
• Exemplifying the Council's values and behaviours.

Desirable


• Experience of working with large volumes of documents
• Knowledge of manual handling regulations
• Previous experience of working in a print room or mail room environment



Additional Information

For an informal discussion contact Jan Golding on 01454 868725 or email janet.golding@southglos.gov.uk




Our Values

Our staff need to have a ‘can-do’ attitude and adapt to the fast pace of change. They must work well with others to reach a common goal and be willing to embrace a partnership and inclusive approach to delivering efficient and effective services. They must use their initiative to deliver and take responsibility for their performance to help the team, department and council to achieve its goals and must make the best use of available knowledge, expertise and capacity in order to continuously improve the quality of services. Our managers are also required to demonstrate effective leadership qualities, shape and manage team plans and motivate their staff to achieve.


Safer Recruitment

South Gloucestershire is committed to safeguarding and promoting the safety and welfare of children, young people and vulnerable adults.

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