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Public Health Business Support Apprentice

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Job Summary

Employment Term:
Full Time, Limited Term
Working Pattern:
Full time
Advert Start Date:
18/07/2018
Advert End Date:
Closed for applications on 15/08/2018 23:59
Salary:
NMW according to age
Allowances:
None
Hours per week:
37
Job Category:
Apprenticeship
Vacancy ID:
102317
Employment Location:
Badminton Road Office, Badminton Road, Yate, Bristol, BS37 5AF
Post Number:
SGC1273/825/BB

Job details 

Closing date:
15 Aug


Please note

This job is closed for applications.

Further information

Summary of Post

An exciting apprenticeship opportunity working within the Business Support Team to provide administrative support to the Public Health Division, within the Children, Adults and Health department.

The post holder will assist with collating and analysing information for reports and maintaining accurate record and interpreting data. They will build on existing communication skills to be able to liaise with customers and relay issues and queries promptly where necessary. They will learn how to research information within areas of the service and act as a main point of contact for customers and colleagues.

The apprentice will learn to support the division’s finances by using the council’s financial systems to input data, purchasing goods/services, recoding and processing petty cash claims. The role also provides administrative support which will include word processing and minute taking at meetings.

This role is crucial in providing an excellent, flexible and diverse administrative service to the division.

As part of the apprenticeships a Level 3 in Business Administration will be completed which involves day release with a provider in Filton. Throughout the apprenticeship you will receive supervision, guidance and support from your workplace mentor.

Please note that you will be expected to undertake a basic skills assessment as part of the selection process. These will take place at SGS College, Filton Avenue, Filton, Bristol, BS34 7AT week commencing 20th August 2018.

The team operates from Badminton Road, Yate.

South Gloucestershire Council is committed to treating everyone fairly, to challenging inequalities and to promoting equality of opportunity for all. We welcome applications from everyone and value diversity in our workforce.

Main Duties

Provide administrative support to the Public Health Division ensuring work carried out is efficient and procedures are effectively implemented.

Act as a main point of contact for the service area and provide effective communication when dealing with enquiries and information requests.

Collate and maintain records and analyse information to ensure accurate statements are produced and data is retrieved from computerised systems and interpreted.

To assist with the setup of internal and external meetings/events, to include room set up and the taking of minutes.

Involvement in project management to include the management of the resource and information process to include working with members of the department to ensure their resource is effectively stocked and distributed and there is a smooth handover of the process from Bristol

To understand commissioning by involvement with the online portal

Communicate specific concerns, queries and issues and ensure they are accurately and promptly relayed when necessary.

Selection Criteria

To enable us to shortlist in a fair and unbiased way it is absolutely vital that you provide us with sufficient information to demonstrate how you meet or exceed the criteria outlined in the vacancy description. Please include this information in the knowledge, skills and experience section of the application form.

Essential

• Must hold a minimum qualification of 3 grade C’s at GCSE including English, Maths, or equivalent or be willing to work towards Level 2 in English and Maths.
• You will have good literacy skills and able to write letters and contribute to providing information for reports.
• You will have ability to communicate effectively with the public, professionals and partnership agencies using a variety of media i.e. email, phone, face to face etc.
• You will have good numeracy and IT skills being able to use Microsoft Office (Outlook, Word, Excel, PowerPoint) and maintain computerised record systems
• You will have good organisational skills and attention to detail.
• You will be able to seek out information, collate it and present findings.

Desirable

• Knowledge of the processes and procedures related to the specialism may be useful.

Additional Information

Please note that you will be expected to undertake a basic skills assessment as part of the selection process. These will take place at SGS College, Filton Avenue, Filton, Bristol, BS34 7AT week commencing 20th August 2018.

You need to ensure you are able to get to place of work, Badminton Road, Yate and the training provider’s location in Filton. This is a limited term contract for 18 months.

Salary: NMW

Age Hourly rate Annual salary
Aged 25+ £7.83 £15,106
Aged 21-24 £7.38 £14,238
Aged 18-20 £5.90 £11,383
Under 18 £4.20 £8,103

Hours: 37

Closing Date: 15th August 2018

Vacancy Ref: SGC1273/APP/BB

Safer Recruitment

South Gloucestershire is committed to safeguarding and promoting the safety and welfare of children, young people and vulnerable adults.

Our Values

As an employee of South Gloucestershire Council you will be expected to have a ‘can-do- attitude and adapt to the fast pace of change. You will strive to work well with others to reach a common goal and embrace a partnership and inclusive approach to delivering efficient and effective services. You will use your initiative to deliver and take responsibility for your performance to help the team, department and council to achieve its goal and make the best use of available knowledge, expertise and capacity in order to continuously improve the quality of services.

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